From idea to Erasmus+ project

“ERASMUS+ PROJECT 25–27”
 

A practical, step-by-step guide through the process “From idea to Erasmus Project” — KA’s, Sport, Alliances for Innovation, Excellence Centers, Entrepreneurs. “Prevent the pitfalls of failure, so that success remains.”

Table of Contents (with outcomes & tools)

Part I — Fast Start (read this first)

1. How Erasmus+ Works (2025–2027)
   • Centralised vs. decentralised calls, who funds what, where to apply.
   • Tool: one-page map of actions + decision tree.
2. 30-Minute Fit Test
3. Are you eligible? What type of action fits (KA220, Sport, Alliances for Innovation, CoVE)?
4. Tool: printable checklist + “go/no-go” scorecard.
5. Problem tree → objectives → outcomes → EU priorities (green/digital/inclusion).
6. Tool: 2-page concept-note template (with word counts).
7. From Idea to Fundable Concept Note

Part II — Build a Competitive Proposal

4. Consortium Design
   • Roles (Coordinator, WP leads, pilots, QA), partner mix (HEI/VET/SME/NGO/public), country balance.
   • Tool: partner matrix + email scripts for outreach + LoI/MoU templates.
5. Impact Logic That Scores
6. Need → Outputs → Outcomes → KPIs → Policy links (EU strategies).
7. Tool: impact pathway canvas + KPI library per action.
8. Typical WPs for KA220, Sport, Alliances, CoVE. Milestones vs deliverables; realistic Gantt.
9. Tool: drag-and-drop WP kit (10 example WPs with tasks & risks).
10. How lump-sums are built, unit costing, national vs central rules, audit logic.
11. Tool: budget planner (Excel/Sheets) + 5 sample distributions (small/medium/large).
12. Relevance | Quality | Impact — scoring grids, frequent red flags, how to fix them.
13. Tool: self-review rubric (mirrors official scoring).
14. Risk register, EQAVET/ISO-21001 hints for education projects, GDPR, ethics self-check.
15. Tool: ready-to-fill risk log + QA plan template.
16. Target audiences, channels, D&E milestones, IPR (background/foreground), open licensing.
17. Tool: D&E tracker + visual comms calendar + EU visibility rules cheat sheet.
18. Work Packages & Deliverables
19. Lump-Sum Budgeting Without Headaches
20. Evaluation Criteria: Think Like a Reviewer
21. Risk, QA & Ethics
22. Dissemination, Exploitation & Sustainability

Part III — Action-Specific Playbooks

11. KA220 Cooperation Partnerships
    • Typical objectives, mandatory elements, scoring nuances, examples.
12. Erasmus+ Sport (Small/Large-Scale)
13. Cross-country pilots, events, athlete protection, inclusion; sample WPs and budgets.
14. Education-industry co-creation, new profiles, micro-credentials; governance models.
15. Cluster architecture (teaching/learning; partnership; governance/funding), living labs, mobility.
16. Tool: CoVE governance starter pack (org chart, ToR, KPIs).
17. Alliances for Innovation (Lot 1 & Lot 2)
18. Centres of Vocational Excellence (CoVE)

Part IV — Delivery & Scale

15. Grant Agreement to Kick-off
    • GA prep, consortium agreement, data management, first 90-day checklist.
16. Project Management in Practice
17. Steering committee cadence, reporting, amendments, evidence for audits.
18. Horizon Europe bridges, Digital Europe synergies, EIC/InvestEU, regional leverage.
19. Scaling & Follow-on Funding

Part V — The Course Companion (workshop-ready)

18. 6-Workshop Syllabus (plug-and-play)
    • Session plans, slides outline, exercises.
19. Templates & Canvases (printables)
20. Concept, WP, Impact, Budget, D&E, Risk, Timeline, Reviewer Rubric (A4).
21. Annotated excerpts showing what convinced reviewers—and what killed proposals.
22. Case Studies (win & loss)

Appendices

• Glossary (Erasmus-speak decoded).
• Country/eligibility quick tables (EU, associated, third countries).
• Letters & forms: LoI, MoU, Mandates, Partner Declarations.
• Sample Gantt, Workplan, Budget snapshots for KA220, Sport, Alliances, CoVE.

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